Meeting Management

Training Time: 1 Day, 9:00 am to 5:00 pm
Inclusion: Participants Manual and Certificate of Completion

This workshop is designed to give participants the basic tools you need to initiate and manage their meetings. You will learn planning and leading techniques that will give you the confidence to run a meeting that will engage the attendees and leave a positive and lasting impression. Through this workshop you will learn the needed skills in planning and implementing a successful meeting.

The Meeting Management workshop will explore how to reduce waste and make meetings more efficient. This is a hands-on workshop that improves meeting management skills.

Learning Points

Planning and Preparing
Identifying the Participants
How to choose the time and place
How to create the agenda
How to set up the meeting space
How to incorporate your electronic options
Meeting Roles and Responsibilities
Use an agenda
Chairing a Meeting
How to deal with disruptions
How to professionally deal with personality conflicts
How to take minutes
How to make the most of your meeting using games, activities and prizes

Course Outline

Meeting Management – Module 1
Getting Started

Introduction to Meeting Management
Workshop Objectives

Meeting Management – Module 2
Planning and Preparing (I)

Identifying the Participants
Choosing the Time and Place
Creating the Agenda

Meeting Management – Module 3
Planning and Preparing (II)

Gathering Materials
Sending Invitations
Making Logistical Arrangements

Meeting Management – Module 4
Setting Up Meeting Space

The Basic Essentials
The Extra Touches
Choosing a Physical Arrangement

Meeting Management – Module 5
Electronic Options

Overview of Choices Available
Things to Consider
Making a Final Decision

Meeting Management – Module 6
Meeting Roles and Responsibilities

The Chairperson
The Minute Taker
The Attendees
Variations for Large and Small Meetings

Meeting Management – Module 7
Chairing a Meeting (I)

Getting Off on the Right Foot
The Role of the Agenda
Using a Parking Lot

Meeting Management – Module 8
Chairing a Meeting (II)

Keeping the Meeting on Track
Dealing with Overtime
Holding Participants Accountable

Meeting Management – Module 9
Dealing with Disruptions

Running in and Out
Cell Phone and PDA Ringing
Off on a Tangent
Personality Conflict

Meeting Management – Module 10
Taking Minutes

What are Minutes
What do I Record?
A Take-Home Template

Meeting Management – Module 11
Making the Most of Your Meeting

The 50 Minute Meeting
Using Games
Giving Prizes
Stuffed Magic

Meeting Management – Module 12
Wrapping it up

Words from the Wise

You Can Expect...

To learn how to organize, prepare for, and manage meetings
To learn how to engage attendees
To learn skills and techniques that make meetings achieve its purpose

You Need This If...

You want to have productive, results oriented meeting
You require more confidence in your role as a meeting manager
You would like to learn planning and leading techniques

This Is About...

Value of time
Value of outputs
Team focus and productivity
Leadership skills through meeting management

In-House Rate

Participants: 10 – 30
Duration: 1 day
Course Fee: Level 8* , per person
Includes: Manual, Certificate of Completion

* hover over the level link to see the actual price summary